Children's Fest - Exhibitor FAQs
Exhibitors
Setup day arrival dates and times
Saturday, September 17, 2022 : 8:00am - 9:30am
Entry is available through the large garage door.
Please be ready to go 30 minutes prior to opening on both days of the event.
Show dates and times
Sunday September 17, 2023 : 10am -5pm
Where do I report when I arrive on set up day?
Load-in entry is through the large garage door.
Your booth name and number will be located on your table at your booth.
Is there designated parking for exhibitors?
One parking pass will be provided.
Is there WIFI?
Can I get electrical power/table for my booth?
Extra table is $10 (1 free table included)
Is booth sharing allowed?
Infringement on adjacent exhibitor space?
How do I find out what my booth number is?
Keep in mind, we reserve the right to relocate exhibitor space which may be affected by a change in the exhibit floor plan
Is there security at the venue?
Is there an ATM available at the venue?
Do you provide customer payment options?
What time can we start dismantling our booth space?
Can I display or sell other items not indicated on my application?
Do I bring my own tent?
Hydro to your booth space: $25
Do I need my own insurance?
The exhibitor agrees to provide for his or her own liability insurance and hereby agrees to hold the Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, the Children's Fest Committee, their officers, directors, employees and volunteers, and the 2313846 Ontario Limited o/a Central Parks Athletics, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor’s participation in Children's Fest, September 16 & 17, 2023.
‘The Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund’, will not be responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein.
Recognizing that Children's Fest is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.
What is your cancellation policy?
All funds will be refunded if the event is cancelled by the organizer.
