A A A |    |  Print  |   Share

Children's Fest - Exhibitor FAQs


Setup day arrival dates and times

Friday, September 16, 2023 : 4pm - 7pm
Saturday, September 17, 2022 : 8:00am - 9:30am

Entry is available through the large garage door.
Please be ready to go 30 minutes prior to opening on both days of the event.

Show dates and times

Saturday September 16, 2023 : 10am - 5pm
Sunday September 17, 2023 : 10am -5pm

Where do I report when I arrive on set up day?

Exhibitor registration will be located at the main entrance of the event at Central Parks Athletics.
Load-in entry is through the large garage door.
Your booth name and number will be located on your table at your booth. 

Is there designated parking for exhibitors?

Exhibitor parking is on the north-east side of the Central Parks Athletics building. 
One parking pass will be provided.                       


Is there WIFI?

Central Parks Athletics has wifi

Can I get electrical power/table for my booth?

There is an additional charge of $25 for electrical to your booth space.
Extra table is $10 (1 free table included)

Is booth sharing allowed?

No other business other that the named business on the contract is allowed to exhibit and solicit in the reserved area. Booth sharing or subletting is prohibited.  You may not solicit materials or display products from businesses that are not an exhibitor with Children's Fest.

Infringement on adjacent exhibitor space?

You must maintain the booth size you requested and for which you paid.  No infringement on adjacent exhibitor space, no set-back of booths or protrusions beyond set booth dimensions is allowed.  

How do I find out what my booth number is?

All exhibitors will be given their booth number/location on set up day. 
Keep in mind, we reserve the right to relocate exhibitor space which may be affected by a change in the exhibit floor plan

Is there security at the venue?

Central Park Athletics has security and doors will be locked after event hours.  You do not need to dismantle your exhibit area after the first day.  Exhibitors are still responsible for their wares.

Is there an ATM available at the venue?

Yes, there is an ATM machine at the venue.

Do you provide customer payment options?

We do not provide customer payment options on the exhibitors behalf.  It is recommended that exhibitors arrange their own customer payment options for credit card and/or interac transactions.  

What time can we start dismantling our booth space?

Exhibitors may not start packing up and/or tearing down their booths prior to closing at 5pm on the Sunday.  All materials are to be removed from the venue by 7pm on Sunday after the event.

Can I display or sell other items not indicated on my application?

You can only display and sell the type of work for which the exhibitor has been selected.  Any additional work must be pre-approved by Children's Fest Committee. 

Do I bring my own tent?

As the event is indoors it is not mandatory to have a tent for your booth display.  However, if you choose to have a tent you must provide your own.  One (1) table is included in your contract.  Charge for any additional tables: $10
Hydro to your booth space: $25

Do I need my own insurance?

The exhibitor agrees to provide for his or her own liability insurance and hereby agrees to hold the Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, the Children's Fest Committee, their officers, directors, employees and volunteers, and the 2313846 Ontario Limited o/a Central Parks Athletics, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor’s participation in Children's Fest, September 16 & 17, 2023.

‘The Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund’, will not be responsible for any loss or losses incurred by the exhibitor, as  a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein.

Recognizing that Children's Fest is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.

What is your cancellation policy?

There will be a $50 cancellation fee if cancelling AFTER being accepted to the show.  There are no refunds after September 1st.
All funds will be refunded if the event is cancelled by the organizer.

Tickets are $5 in advance

Ticket Presale

2023 Advanced Tickets Are Now Available
Click Here to Purchase

Exhibitor Application

Exhibitor Application

Application Open

Exhibitor Application Portal Is Open




September 16 & 17, 2023
Saturday 10am - 5pm
Sunday 10am - 5pm

Central Park Athletics
3400 Grand Marais Rd E, Windsor, ON N8W 1W7


Rotary (1918)

Contact Us

Have questions?
Contact Rotary Club of Windsor (1918):
Address: 7911 Forest Glade Drive, Windsor
Phone: 519-253-6382