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Exhibitors Application

Exhibitor Information

* Indicates mandatory fields.

Exhibitor Details


Conditions of Exhibiting

Children's Fest is dedicated to maintaining the highest of standards.  All applicants should understand and meet the following criteria:

  • All applications will be juried and all decisions are final.
  • Accepted applicants must be personally in attendance at the show, on at least a part time basis, and provide all personnel for their own booth.
  • Exhibitors must display, sell or promote only the type of product or services indicated in the application.
  • Each booth is intended for the accepted exhibitor only. Exhibitors found sharing booth space will be asked to leave.
  • Exhibitors may NOT start packing up and/or tearing down their booths prior to closing at 5:00pm on the Sunday.
  • APPLICATION DEADLINE – August 21, 2023. Late applications may be considered, but acceptance will be based on jury results and availability of space and notification will depend on date received.
By submitting an application you agree to comply with all conditions and regulations of exhibiting at Children's Fest. Non-compliance with these regulations and policies may result in removal from the show without a refund and/or exclusion from future Rotary Club of Windsor Foundation Fund events.

Waiver and Acknowledgement

The exhibitor agrees to provide for their own liability insurance and hereby agrees to hold the Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, the Children's Fest Committee, their officers, directors, employees and volunteers, and 2313846 Ontario Limited o/a Central Parks Athletics, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor's participation in Children's Fest on September 16 & 17, 2023. The Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, will not be responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein. Recognizing that Children's Fest is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.

Your application will not be considered until you have processed your payment. Upon form submission, you will be redirected to a checkout page to pay the amount that you've selected as your booth size.

Cancellation Policy: There will be a $50 cancellation fee if cancelling after being accepted into the show. NO refunds after September 1, 2023. All money will be refunded if the event is cancelled by the organizer. PAYMENT DOES NOT INDICATE ACCEPTANCE TO SHOW. If not accepted, we will refund the amount of your fee without interest.